Berkshire Royals AGM 2025

The much awaited AGM is coming up soon 13th June! Come along, members get a free drink and can vote on who will be in committee next year! (But everyone is welcome) Followed by a night out 🎉

Changes

First, we want to make some changes to the constitution, this requires a vote. Currently committee members can stay in the same role for nine years, we propose reducing this to five. This will start from this year, so currently committee time will reset to zero.

Secondly and most importantly we need people to run for committee, please consider it - this club only runs from volunteers and several of the current committee aren’t running next year. We have also made some big changes to the roles! So there has never been a more accessible time to get into it!

Please message me your first and second choice of committee roles. You’ll only run for your second if you do not get your first. The options are as follows:

Chairperson

• A face of the club and point of contact, maintaining regular communication with the club.
• Leading the committee meetings.
• Communicating with British Dodgeball where appropriate.
• Maintaining key club documents such as the club constitution.

Treasurer

• Pay invoices such as hall and kit payments.
• Ensure payments are received.
• Managing and updating Sportas.
• Engaging with our financial relations (sportas, hall owners, etc.)
• Budgeting and financial forecasting.

Club Competitive Manager

• Entering the club into leagues, tournaments and opens.
• Liaising with the club for player availability.
• Work with the Head Coach where needed.
• Contact point for competitive dodgeball bodies such as British Dodgeball.
• Ensure players follow British Dodgeball policy and are aware of competitive responsibilities (code of conduct, rules).
• Initial captain selection and ongoing captain management.

Head Coach

• Planning training sessions.
• Leading the development of the players.
• Lead and coordinate the coaching team.
• Lead the team selection.

Social Media Manager

• Post images and videos on our social media to drive engagement with the club and prospective players.
• Reply to incoming messages on our social media.

Social Secretary

• Leading up and planning club social activities and events such as: AGM, end of nationals, Christmas and other regular socials throughout the year.

IT Manager

• Website updates, including new pages and features.
• Web admin, such as updating the competitive fixtures and results.
• Maintaining and improving digital security.

Marketing and Outreach

• Lead up the making of posters, flyers and other methods to circulate the club in the community.
• Work with the social media manager and treasurer to set up digital advertising through services such as Google Ads.
• Locate and work with potential partners and sources of funding.
• Seek out opportunities to promote the club and sport with local schools, colleges and other organisations.

Safeguarding Lead

• Work alongside the nominated welfare officers.
• Create and maintain club safeguarding and welfare policies.
• Ensure we maintain an up-to-date list of First Aid trained members.
• Liaise with the IT manager to ensure our policies are available at berkshireroyalsdbc.com
• Ensure welfare issues are properly managed and only the absolute relevant parties involved.

Head of Juniors

• Lead the running of the Berkshire Juniors club section.
• Coordinate with volunteers to run junior sessions.
• Drive the growth of the juniors club.

Welfare Officers (1 male, 1 female)

We will also be looking for 2 welfare officers. These will work slightly differently and will not attend committee, instead liaising with the safeguarding lead. This year, we want welfare to NOT be someone elected above. The role includes:

• A point of contact for those with concerns of well-being of either themselves or others in the club.
• Helping manage any issues raised discreetly and fairly.
• Liaising with the safeguarding.